AI follow-up suggestions and drafting
Turn on AI and Appointmentist reads each appointment for you: it works out which ones deserve a follow-up, passes over the routine ones and drafts the reminder text. Nothing AI drafts reaches a client unless you send it.
A recruiter’s calendar, sorted
A recruiter’s calendar mixes candidate interviews with internal syncs and planning calls. With AI on, Appointmentist reads each one. Ihor D.’s final interview gets an offer follow-up for Friday at 10:00, with the reminder already written, while the hiring team sync gets nothing at all. She checks the draft and schedules it.
What you get
- Sorts real follow-up material from routine calendar noise
- Drafts the reminder text so suggestions arrive ready to approve
- AI-drafted items are visibly marked, so you always know what wrote what
- Optional and off by default: your rules work without any AI at all
You stay in control
Automatic AI is off until you turn on “Use AI for scheduling”, and other AI features, like a draft, run only when you press their button. When it’s on, you still choose whether new follow-ups wait for your approval or are added automatically, and nothing AI drafts reaches a client unless you send it. If you’d rather keep AI out entirely, leave it off: your rules and the “Everything else” line work without it.
It learns from your decisions
Every suggestion you schedule or dismiss teaches it a little more about that calendar. Those decisions become a short note it reads before judging the next appointment there, so it gets your bookings right more often. You can read what a calendar has taught it, or tell it to forget and start over. With end-to-end encryption on, the note is sealed with your team’s keys, and it’s written only while “AI under end-to-end encryption” is on as well.
How to set it up
In your workspace settings, open “Follow-up preferences”.
Under “When we spot a follow-up”, keep “Ask me first” to approve each suggestion, or choose “Add automatically”.
Open “AI settings”, add your AI key if your plan doesn’t include one, and turn on “Use AI for scheduling”.
New suggestions wait under “Suggestions”, each with its reminder already written.
AI comes with paid plans. Some include a managed AI key; with the rest, you connect your own.Compare plans
AI suggestions: common questions
Do I have to use AI?
No. Automatic AI stays off until you turn on “Use AI for scheduling”, and other AI features run only when you press their button. Your rules and the “Everything else” line work entirely without it.
What data does the AI see?
Only when AI runs, and only what it needs: once you turn on “Use AI for scheduling”, or when you press an AI button, an appointment’s details go to the AI provider so it can decide on a follow-up and draft the text. Details are in the Privacy Policy.
What if AI gets an appointment wrong?
Dismiss the suggestion and nothing is scheduled, or change its title and time before you schedule it. Each decision also teaches AI a little more about that calendar.
Does AI replace my rules?
No, it works with them. AI reads each appointment against your rules, and your “Everything else” line stays the fallback.
Related features
Bring your own AI key
Run AI on your own OpenRouter or Google AI Studio key, stored encrypted and always shown masked.
Follow-up rules
Decide when each kind of appointment gets a follow-up, in plain sentences.
Swipe triage
Swipe right to approve, left to dismiss, up to pick a new time. A big batch is cleared in a minute.
See it on your own calendar
Connect Google or Outlook (beta) in a couple of minutes.